REGULATIONS RELATIVE TO THE USE AND CARE OF THE TOWN HOUSE, IN CONCORD, ADOPTED IN TOWN MEETING, NOV. 10, 1851.
1. The general care of the building shall be entrusted to the Selectmen, who shall appoint, during their pleasure, a suitable and responsible man as Superintendent, whose duty it shall to be attend personally to warming and lighting the various rooms in the building whenever they are to be occupied, and keeping the same, with the furniture therein, at all times neat and clean; and it shall be his duty also to report to the Selectmen all injuries done to the house, or to the furniture, fences, and other appurtenances thereof, as soon as the same shall come to his knowledge, and they are authorized and enjoined to take such measures against the offenders, whenever discovered, as shall appear to them advisable. For his services the Superintendent shall receive such compensation as the Selectmen may determine.
2. For all meetings the public are free to attend without charge, the Selectmen shall let the hall at the rates established by vote of the town, which shall be paid by applicants at the time of their application; and for such meetings the following rates are now established, viz:
For an evening, or part of an evening, when the hall is lighted and warmed, $2.50 - when lighted only, $1.50; for a day, or part of a day, when the hall is warmed, $2.50 - if not warmed, $1.50.
And if these prices shall be found upon experience insufficient in the judgment of the Selectmen to cover the actual cost of warming, lighting and cleaning the hall, they shall report the fact to the town for their further action at any annual town meeting.
3. In all instances where application is made for the use of the hall for occasional exhibitions, concerts, or any other kind of show or meeting, for admission to which any charge is made, or pay in any form received, the Selectmen shall charge such a sum, over and above the price charged for free meetings, as they shall think proper, and it shall be paid to them before the hall is so occupied; the price to be charged in cases of application for use of the hall for a greater length of time, shall also be left discretionary with the Selectmen.
4. In all cases the hall is to remain in the charge of the Superintendent appointed by the Selectmen, and whenever they require it, they shall be secured to their satisfaction against all damage to the building that may result from the occupancy or use of the hall by any one to whom it shall be let.
5. The Selectmen shall not let the hall to the same person or persons, or for the same purposes, two days or two evenings consecutively, if application is made for the same for any other object; and they shall in no case let the same at any time when it may be wanted by the town for municipal purposes.
6. In all cases of application for the use of the hall upon the same day or evening, the first applicant shall be entitled to preference.
7. The amount of rent received for the hall, and an account of all other receipts and of all expenditures in any way connected with the management of the building, shall be reported annually to the town at their March meeting by the Selectmen, and shall be printed with the other town reports.
8. The School Rooms shall be opened by the teachers a quarter of an hour only before the morning school hour, and shall be closed and locked by the teachers immediately upon dismissal of the school in the afternoon.
9. To the Centre School District the Selectmen shall annually charge such sum, for fuel and attendance in warming the two schoolrooms, as they shall ascertain to be just, and it shall be paid from the school money of the district upon their order—or, the district may themselves furnish their own fuel.
10. The two lower front rooms are appropriated to the use of the several boards of town officers for the transaction of their official duties, and for such use only.
11. The office of the Town Clerk shall be kept open by him on every Saturday evening, from 7 till 9 o'clock. All the books of records of the town, and all papers in any manner constituting a part of said records, shall be constantly kept by him in the fire proof vault in his office, and all other books and property in his official possession shall also be kept in his office, excepting the records of mortgages of personal property which shall be kept at his dwelling house, at all times accessible to examination.
12. These regulations shall not be taken or construed in any way to interfere with the performance of any work the Building Committee may yet have to do or to complete, the house and grounds for such purposes remaining under their control.
13. The Town Clerk shall cause to be printed copies of these regulations, and post one in each of the schoolrooms and other rooms in the building, and at such other public places in the town as he may deem appropriate.
A true copy of the Record.
Town Clerk